WEBSITE PRIVACY NOTICE

Advanced Sonography Screening LLC

Effective Date: February 1, 2026
Last Updated: September 15, 2026

1. INTRODUCTION AND SCOPE

This Website Privacy Notice (the “Notice”) explains how Advanced Sonography Screening LLC, a Pennsylvania limited liability company (“Advanced Sonography Screening,” “Company,” “we,” “us,” or “our”), collects, uses, retains, and discloses personal information when you:

  • Visit or interact with https://www.AdvancedSonographyScreening.com (the “Website”);

  • Use a third-party online scheduling or customer portal linked from our Website;

  • Schedule, purchase, or receive our services;

  • Communicate with us by email, telephone, text message, online form, or online chat; or

  • Otherwise interact with us online or in connection with our services.

This Notice applies to Website visitors and customers in the United States. Privacy rights and obligations may differ depending on your state of residence and other applicable law.

This Notice provides general information about our privacy practices. Additional information about health-related information collected in connection with our cardiovascular screening services is provided in our Consumer Health Data Privacy Notice. If another privacy notice applies to a particular service or interaction, that additional notice supplements this Notice.

As used in this Notice, “personal information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to an identified or identifiable individual.

2. INFORMATION WE COLLECT

The information we collect depends on how you interact with us.

2.1 Information You Provide Directly

We may collect the following categories of personal information:

Identifiers and contact information

  • Full name;

  • Date of birth;

  • Email address;

  • Telephone number;

  • Mailing or physical address; and

  • Electronic or physical signature.

Account, scheduling, and portal information

  • Appointment requests, confirmations, cancellations, and attendance information;

  • Account login credentials, where applicable;

  • Screening package, service location, scheduling preferences, and availability;

  • Intake and consent forms; and

  • Communication preferences.

Transaction and payment information

  • Services purchased;

  • Transaction dates and amounts;

  • Payment status and confirmation details; and

  • Information needed to provide receipts or address billing questions.

Payment card information is generally processed by third-party payment processors. We do not directly store complete payment-card numbers on our Website servers.

Communications

  • The content of emails, text messages, online forms, chats, or other communications; and

  • The reason you contacted us, such as an appointment inquiry, customer-service request, or question about our services.

2.2 Health and Screening Information

When you schedule or receive cardiovascular screening services, we may collect health-related information, including:

  • Medical history, symptoms, cardiovascular risk factors, and information provided through intake or pre-screening forms;

  • Screening services selected or received;

  • Ultrasound images, measurements, technical findings, and related reports;

  • Blood-pressure, pulse, height, weight, and body-mass-index measurements;

  • Peripheral arterial screening measurements and results;

  • ECG waveforms, recording dates and times, heart-rate and heart-rhythm measurements, technical recording information, and device-generated measurements;

  • Automated ECG or AFib-related determinations, including normal, possible AFib, unclassified, inconclusive, or similar technical results generated by the applicable system;

  • Physician reviews, interpretations, recommendations, and finalized screening reports; and

  • Information concerning the delivery of results or requested follow-up communications.

Our resting ECG screening service is limited to screening for a heart-rhythm pattern consistent with atrial fibrillation (“AFib”) during the recording. The ECG device or its software may technically generate measurements or automated findings beyond AFib. Collection or storage of such device-generated information does not mean that we offer a comprehensive ECG interpretation or screening for other electrical heart conditions.

For additional information regarding the collection, use, and disclosure of health-related information, please review our Consumer Health Data Privacy Notice.

2.3 Information Collected Automatically

When you access or use the Website, we and our technology providers may automatically collect:

  • Internet Protocol (IP) address;

  • Browser type, language, and version;

  • Device type, device identifiers, and operating system;

  • Pages viewed, links selected, and navigation paths;

  • Date, time, and duration of visits;

  • Referring and exit URLs;

  • Approximate geographic location derived from an IP address; and

  • Cookie identifiers and similar technical information.

This information may be collected through cookies, pixels, web beacons, server logs, and similar technologies.

3. COOKIES AND ONLINE TRACKING TECHNOLOGIES

We may use cookies and similar technologies to:

  • Provide core Website functionality;

  • Remember preferences;

  • Improve Website performance and usability;

  • Understand Website traffic and usage trends;

  • Measure the effectiveness of communications or advertising; and

  • Maintain security and detect fraud or misuse.

You may manage cookies through your browser settings and any cookie-preference tool made available on the Website. Disabling cookies may affect Website functionality.

Some browsers offer “Do Not Track” settings. Because there is no uniform industry standard for responding to those signals, our Website may not respond to them. Where required by applicable law and supported by our systems, we process recognized browser-based opt-out preference signals, such as Global Privacy Control, as requests to opt out of applicable sale, sharing, or targeted-advertising activities.

We do not intentionally use advertising cookies or pixels to collect ECG waveforms, screening results, physician interpretations, or other information entered within an authenticated patient portal. Third-party scheduling and portal services operate under their own privacy and security practices.

4. HOW WE USE PERSONAL INFORMATION

We may use personal information to:

  1. Respond to inquiries, requests, and customer-service communications;

  2. Schedule, confirm, manage, and provide screening services;

  3. Verify identity and maintain accounts or portal access;

  4. Process payments and provide receipts;

  5. Collect intake information, document consent, and prepare for screening services;

  6. Acquire, store, review, interpret, and deliver screening information and reports;

  7. Provide screening information to qualified reviewing physicians;

  8. Send appointment confirmations, reminders, preparation instructions, service updates, and results-availability notices;

  9. Send marketing communications when permitted by law and consistent with your choices;

  10. Operate, maintain, secure, troubleshoot, and improve our Website, systems, and services;

  11. Conduct quality assurance, training, auditing, recordkeeping, and business administration;

  12. Detect and prevent fraud, misuse, security incidents, and unlawful activity;

  13. Comply with applicable legal, regulatory, contractual, and professional obligations; and

  14. Protect the rights, safety, and property of our customers, personnel, business, and others.

We do not use Website data to make automated decisions that produce legal or similarly significant effects. Automated ECG results are technical screening outputs and are not used as final clinical determinations without qualified physician review.

5. HOW WE DISCLOSE PERSONAL INFORMATION

We may disclose personal information as described below.

5.1 Service Providers

We may disclose information to third-party companies and service providers that perform services on our behalf, including:

  • Website hosting, maintenance, and IT support;

  • Scheduling, intake, electronic-form, and patient-portal services;

  • Payment processing;

  • Medical-device, ECG acquisition, ECG analysis, reporting, and secure cloud-platform services;

  • Secure ultrasound-image, reporting, and data-storage services;

  • Email, text-message, telephone, and customer-communication services;

  • Cybersecurity, auditing, accounting, legal, and compliance services; and

  • Website analytics and advertising services.

We require third-party companies and service providers to handle information only for authorized purposes and protect it as required by applicable contracts and law.

5.2 Reviewing Physicians and Healthcare Providers

We may disclose screening information, including ECG recordings and related technical information, to qualified physicians who review and interpret screening studies. At your direction and with any authorization required by law, we may also provide results to your designated physician or other healthcare provider.

5.3 Organizational or Sponsored Screening Arrangements

When screening services are arranged or paid for by an employer, union, municipality, community organization, or other sponsor, we may provide the sponsor with limited administrative information necessary to coordinate the program, such as scheduling, attendance, participation totals, or payment information. We do not provide an individual’s screening results to a sponsor unless the individual specifically authorizes the disclosure or the disclosure is otherwise permitted or required by law.

5.4 Analytics, Advertising, and Social Media

Website analytics and advertising providers may collect device and Website-usage information through cookies or similar technologies. Social-media platforms may collect information when you interact with embedded features or visit our social-media pages, subject to their own privacy policies.

We do not use or disclose ECG recordings, screening results, or physician interpretations for targeted advertising.

5.5 Corporate Transactions

Personal information may be disclosed or transferred as part of a merger, acquisition, financing, reorganization, bankruptcy, dissolution, sale of assets, or similar business transaction, subject to applicable legal requirements.

5.6 Legal, Compliance, and Safety Purposes

We may disclose personal information when required or permitted by applicable law, regulation, court order, subpoena, governmental request, or legal process, or when reasonably necessary to protect rights, safety, security, or property; investigate fraud or unlawful activity; enforce our agreements; or respond to an emergency involving a serious threat to health or safety.

6. SALE OF INFORMATION AND TARGETED ADVERTISING

We do not sell ECG recordings, screening results, physician interpretations, or other consumer health data. We do not use consumer health data for targeted advertising.

We do not sell personal information for monetary consideration. However, some state privacy laws may define “sale,” “sharing,” or “targeted advertising” broadly enough to include certain disclosures of Website identifiers or activity to analytics or advertising providers. Where applicable, you may exercise an opt-out right through the Website’s cookie-preference tool or by contacting us.

7. MARKETING COMMUNICATIONS AND PREFERENCES

You may opt out of marketing emails by using the unsubscribe link included in the message or by contacting us.

If you consent to marketing text messages, consent is not required to purchase or receive services. Message frequency may vary, and message and data rates may apply. You may opt out by replying STOP or using another instruction provided in the message.

Even after opting out of marketing communications, you may continue to receive non-marketing communications relating to appointments, purchases, security, requested services, preparation instructions, and results availability.

8. YOUR PRIVACY RIGHTS AND CHOICES

Depending on your state of residence and subject to applicable exceptions, you may have the right to:

  • Request confirmation of whether we process your personal information;

  • Request access to or a copy of certain personal information;

  • Request correction of inaccurate personal information;

  • Request deletion of certain personal information;

  • Request information concerning certain disclosures;

  • Withdraw consent where processing is based on consent;

  • Opt out of certain sales, sharing, targeted advertising, or profiling; and

  • Appeal the denial of a privacy request where applicable law provides that right.

These rights are not absolute and may not apply to information that we must or are permitted to retain for legal, regulatory, safety, fraud-prevention, recordkeeping, or other permitted purposes.

To submit a privacy request, contact us using the information in Section 14. We may take reasonable steps to verify your identity and authority before processing a request. An authorized agent may submit a request where permitted by applicable law, but we may require evidence of the agent’s authority and verification of the consumer’s identity.

We will not unlawfully discriminate against you for exercising an applicable privacy right.

9. DATA RETENTION

We retain personal information for only as long as reasonably necessary for the purposes described in this Notice, including providing services, maintaining screening and business records, complying with legal or contractual obligations, resolving disputes, enforcing agreements, preventing fraud, and maintaining security. Retention periods vary depending on the nature of the information and applicable requirements. Information may remain in secure backups for a limited period after it is deleted from active systems.

10. DATA SECURITY

We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, alteration, loss, or disclosure. These safeguards may include access controls, secure transmission and storage methods, workforce training, vendor oversight, and incident-response procedures, as appropriate to the information and systems involved.

No security method is completely effective, and we cannot guarantee absolute security. If a security incident affects personal information, we will provide notifications as required by applicable law.

Information may be stored and processed in the United States or in other locations where our third-party companies and service providers operate, subject to applicable safeguards and law.

11. CHILDREN’S INFORMATION

The Website and our screening services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from minors through the Website or provide screening services to minors. If we learn that we collected personal information from a minor contrary to this Notice, we will take reasonable steps to delete it, subject to applicable legal requirements.

12. THIRD-PARTY WEBSITES AND SERVICES

The Website may link to third-party websites, platforms, or services. We do not control and are not responsible for the privacy, security, or content practices of third parties acting independently from us. We encourage you to review their privacy notices before providing information.

13. CHANGES TO THIS NOTICE

We may update this Notice periodically to reflect changes in our services, technology, business practices, or legal requirements. We will post the revised Notice on the Website and update the “Last Updated” date. If required by law, we will provide additional notice or obtain consent before a material change becomes effective.

14. CONTACT INFORMATION

For questions, concerns, complaints, or privacy requests, please contact:

Advanced Sonography Screening LLC
1500 Walnut St, Suite 900
Philadelphia, PA 19102
Email: Info@AdvancedSonographyLLC.com
Fax: (267) 285-2997

NOTICE OF PRIVACY PRACTICES

Advanced Sonography Screening LLC
Effective Date: February 1, 2026

This Notice describes how medical information about you may be used and disclosed and how you can access this information. Please review it carefully.

Advanced Sonography Screening LLC (“Company,” “we,” “us,” or “our”) is required by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) to maintain the privacy and security of your Protected Health Information (“PHI”), provide you with this Notice, follow its terms, and notify you in the event of a breach of unsecured PHI. PHI includes information that identifies you and relates to your health status, screening services provided, or payment for those services.

Advanced Sonography Screening LLC provides preventive cardiovascular screening services only. Our services are non-diagnostic and are not medical treatment. They do not establish a physician-patient treatment relationship with the Company. Screening data is collected and transmitted to an independent licensed physician for review and written interpretation. You are responsible for consulting your personal healthcare provider regarding any findings or follow-up care.

We may use and disclose your PHI without your written authorization to perform screening services, collect cardiovascular risk assessment data, transmit screening information to an independent reviewing physician, receive and document the physician’s interpretation, provide your screening report to you, and send results to a healthcare provider you designate with proper authorization. We may also use PHI for payment purposes related to self-pay transactions, receipts, and secure processing through third-party payment vendors. We do not routinely bill insurance for screening services.

We may use PHI for screening operations, including quality assurance, staff training, compliance reviews, credentialing independent physicians, risk management, fraud prevention, and business management activities. We may share PHI with trusted third-party service providers such as scheduling platforms, secure imaging and reporting systems, cloud hosting providers, IT vendors, and cybersecurity providers. These entities are required to protect your PHI through written Business Associate Agreements.

We may disclose PHI when required by federal or state law, in response to court orders or subpoenas, for public health reporting, for health oversight activities, or to prevent a serious threat to health or safety.

We will obtain your written authorization before using or disclosing PHI for marketing involving financial remuneration, selling PHI, or using PHI for research that is not de-identified or otherwise permitted by law. You may revoke authorization in writing at any time, except where we have already relied on it.

Screening results may be delivered through a secure patient portal, encrypted electronic communication upon request, or to your designated healthcare provider with written authorization. We will not transmit unsecured PHI electronically unless you acknowledge and accept the associated risks.

You have the right to request access to your PHI, request amendments to inaccurate information, request restrictions on certain uses or disclosures, request confidential communications, receive an accounting of certain disclosures, and obtain a copy of this Notice at any time.

We may use or disclose de-identified health information, as defined under 45 CFR §164.514, for quality improvement, research, and statistical purposes. De-identified data does not contain information that can reasonably identify you.

We implement reasonable administrative, technical, and physical safeguards to protect PHI, including encryption, secure cloud storage, access controls, staff training, and cybersecurity protocols. However, no system can guarantee absolute security.

If you believe your privacy rights have been violated, you may file a complaint with our Privacy Officer at Advanced Sonography Screening LLC, 1500 Walnut St #900, Philadelphia, PA 19102, Email: Info@AdvancedSonographyScreening.com, You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights. You will not be retaliated against for filing a complaint.

We reserve the right to revise this Notice at any time. Updated versions will be posted on our website and will apply to all PHI we maintain.